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Privacy & Cookie Policy

Privacy Notice

This Privacy Notice provides details of the personal data we collect from you, what we do with it, how you might access it and who it might be shared with.

Our Contact Information (Data Controller)

Brearley & Co Accountants 39-43 Bridge Street

Swinton, Mexborough, South Yorkshire S64 8AP

United Kingdom Telephone: +441709581667

Fax: +441709583629

Company Email: dpo@brearleyandco.co.uk

What we do with your personal data

We process personal data only for the purpose for which they are collected. The purpose is dependent on whether you use only our website, or additionally, our services. If you use our services you are required to register and we collect your personal data. We use this personal data for the provision of the service or the performance of the contract. We may use your personal data for other similar purposes, including marketing and communications, but that will only occur in the case we have your consent or another legal justification for doing so.

From our Service Providers we process and retain personal data for the following purposes and periods, with the applicable legal basis.

Processing purpose Legal basis Retention period
Administrative enquiries 6(1)(f) - it’s in our legitimate interest (Business operations and due Diligence) 7 Years
Business operations and due diligence 6(1)(f) - it’s in our legitimate interest (Business operations and due Diligence) 7 Years
Information, system, network and cyber security 6(1)(f) - it’s in our legitimate interest (Business operations and due Diligence) 7 Years
Organisation’s administration and management 6(1)(f) - it’s in our legitimate interest (Business operations and due Diligence) 7 Years

From our Suppliers we process and retain personal data for the following purposes and periods, with the applicable legal basis.

Processing purpose Legal basis Retention period
Administrative enquiries 6(1)(f) - it’s in our legitimate interest (Business operations and due Diligence) 7 Years
Business operations and due diligence 6(1)(f) - it’s in our legitimate interest (Business operations and due Diligence) 7 Years
Organisation’s administration and management 6(1)(f) - it’s in our legitimate interest (Business operations and due Diligence) 7 Years

From our Customers & Clients we process and retain personal data for the following purposes and periods, with the applicable legal basis.

Processing purpose Legal basis Retention period
Administrative enquiries 6(1)(b) - we have a contract with the data subject 7 years following client disengagement
Communications, marketing and intelligence 6(1)(b) - we have a contract with the data subject Until consent withdrawn
Identity verification 6(1)(c) - we have to comply with a legal obligation Every 2 Years
Legal and regulatory compliance 6(1)(c) - we have to comply with a legal obligation Until tax or other retention period expires
Archiving 6(1)(b) - we have a contract with the data subject 7 Years

What personal data do we collect?

The personal data we collect depends on whether you just visit our website or use our services. If you visit our website, you do not need to provide us with any personal data. However, your browser transmits some data automatically, such as the date and time of retrieval of one of our web pages, your browser type and settings, your operating system, the last web page you visited, the data transmitted and the access status, and your IP address.

If you use our services, personal data is required to fulfil the requirements of a contractual or service relationship, which may exist between you and our organisation.

We collect:

  • Family
  • Financial Details
  • Identification Number
  • Location Information
  • Name
  • Online Identifiers
  • Photographs together with Identifiers
  • Telephone contact details
  • Banking Details
  • Confidential Correspondence
  • Digital Images
  • Email, Social Networks

Who might we share your personal data with?

To maintain and improve our services, your personal data may need to be shared with or disclosed to service providers, other Controllers or, in some cases, public authorities. We may be mandated to disclose your personal data in response to requests from a court, police services or other regulatory bodies. Where feasible, we will consult with you prior to making such disclosure and, in order to protect your privacy, we will ensure that we will disclose only the minimum amount of your information necessary for the required purpose.

When a Processor or Controller is in a country outside the UK, we apply the necessary safeguards which may include, confirming whether the UK approves of transfers to the country, whether we need to use the UK's model contracts or, if the transfer is internal to our organisation, commitment to Binding Corporate Rules. Details of these safeguards may be obtained by contacting us directly.

How do we look after personal data?

We limit the amount of personal data collected only to what is fit for the purpose, as described above. We restrict, secure and control all of our information assets against unauthorised access, damage, loss or destruction; whether physical or electronic. We retain personal data only for as long as is described above, to respond to your requests, or longer if required by law. If we retain your personal data for historical or statistical purposes we ensure that the personal data cannot be used further. While in our possession, together with your assistance, we try to maintain the accuracy of your personal data.

How can you access your personal data?

You have the right to request access to any of your personal data we may hold. If any of that information is incorrect, you may request that we correct it. If we are improperly using your information, you may request that we stop using it or even delete it completely.

If you would like to make a request to see what personal data of yours we might hold, you may make a request from our company website.

Where you have previously given your consent to process your personal data, you also have the right to request that we port or transfer your personal data to a different service provider or to yourself, if you so wish.

Where it may have been necessary to get your consent to use your personal data, at any moment, you have the right to withdraw that consent. If you withdraw your consent, we will cease using your personal data without affecting the lawfulness of processing based on consent before your withdrawal.

Our Data Protection Officer

Alex Brearley dpo@brearleyandco.co.uk

Telephone: +01709 581667

Information Commissioner

You have the right to lodge a complaint with the Information Commissioner. See contact details below.

Information Commissioner’s Office

Water Lane, Wycliffe House

Wilmslow - Cheshire SK9 5AF

United Kingdom

casework@ico.org.uk

+44 303 123 3113

www.ico.org.uk

Cookie Policy

Brearley & Co uses cookies to improve the user experience on our website. We do not pass on or in any way collect personal information about you as an individual user.

Cookies are placed onto your machine by every website you visit, and most of those websites, including ours, may not function correctly without them. However if you would like to disable cookies, you can read how to do so in your browser on AboutCookies.org.

First Party Cookies

Brearley & Co uses the following cookies:

These cookies are created by brearleyandco.co.uk to enable the functionality of various aspects of our website.

  • Random numbers and letters – PHP session cookie which identifies a specific user’s session. This will expire when you leave the website
  • nf_wp_session wfvt_2121830304 wordfence_verifiedHuman – Cookies that determine that the user is Human

Third Party Cookies

Third party cookies are created by companies to provide various services which we use to enhance our site. The only one we use is Google Analytics – a free, powerful analytics tool used to determine where your visitors are coming from and what content they are looking at. No personal information is collected by Google Analytics.

  • _ga, _gat, _utm(x) – Any cookies beginning with _ga, _gat and __utm are used to collect information about traffic and user activity

How can we help you?

Brearley & Co Accountants are pleased to offer a free, no obligation, initial consultation with one of our experts who will be happy to discuss your business needs and how we can help you.

Contact

I am thoroughly impressed with your document signing solution! I just signed the end-of-year documents, and the process was as smooth as could be. Your IT department or solution provider deserves high praise for implementing such an efficient system. As someone with extensive experience in this field, I can confidently say that many large organisations don't come close to this level of seamless, end-to-end capability!

SME ECM Limited

Ryan Smith, Director

I would highly recommend Steven at Brearley & Co Accountants. On Steven’s advice we moved to Quickbooks and it was a brilliant decision. He has helped to streamline our accounting so that it now runs much more efficiently. Nothing is ever too much trouble, even if the question is a rather minor one. He is always at the end of the phone or email if any advice is needed and responds to queries very quickly. Steven delivers a friendly, personal and professional service and his knowledge of Quickbooks is second to none. I cannot recommend Steven highly enough; he is an excellent accountant!

PAC Groundworks

Emma Critchlow

Brearley & Co Accountants has been the perfect find for all of our accounting needs and business advice and support. They place customer satisfaction at the top of their agenda and backed up with all of the knowledge you could ever need to know for starting or running a business means any enquiry or concern is swiftly dealt with and the support offered is second to none. As a new business owner I couldn’t recommend Brearley and Co Accountants enough as the perfect support for your new venture or as an alternative with an extremely approachable and professional manner.

Elite Highways

Matt Lindsay - Director

Brearley Accountants have provided Silver Healthcare Ltd with Accounting Services for around 20 years, as well as a trusted advisor, they have provided sound professional advice on numerous occasions. The team headed by Mark Smallman are very proactive and professional, special attention has always been provided regarding general accounting and tax requirements enabling me and the team to concentrate on the running of the business. Top quality accounting with a friendly personal approach.

Silver Healthcare

Roy Young

Yates Drywall have worked with Brearleys since we began trading in 2014. We have found them to be professional and proficient, whilst friendly and helpful. Brearleys have helped us to grow our business and provide us with reassurance that we are complying with regulations. If we have any queries they always come back to us and proactively support us in ensuring our business runs smoothly. I would have no hesitation in recommending Brearleys to others.

Yates Drywall

Helen Yates